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Notes from the Planning and Policy (r)
- Subject: Notes from the Planning and Policy (r)
- From: jhb3@xxxxxxxxxxx
- Date: Tue, 20 Dec 1994 05:50:00
>Warren, this is a new type of information, budget driven, that may interest
>you. Let me know if you want more of this sort...john
>
> Planning and Policy Board
>> Notes for the meeting on November 16, 1994
>>
>>Attending: Ross Atkinson, Christian Boissonnas, Lee Cartmill, David
>>Corson, Claire Germain, Gordon Law, Jan Olsen, Lynne Personius, Catherine
>>Murray-Rust, Alain Seznec (Chair), Ed Weissman
>>
>>1. Endowed Library Budget Reduction Process: Progress report
>>
>> Alain told the Board that the university administration has
>>proposed a $.5 million reduction in the endowed library budget over the
>>next two years. Because of the size of this reduction and the fact that it
>>comes on top of the cuts the library has absorbed over the past five years,
>>it can not be handled on an "across-the-board" basis. Rather, the library
>>has to look at programs and operations to determine whether some can be
>>changed or eliminated. He asked David to bring together the endowed
>>library unit and central services department heads to discuss this process.
>>
>> David reported on two meetings of this group he facilitated on
>>November 9 and 10. The goal of the meetings was to identify areas of
>>consensus with regard to values, goals and objectives and to come up with
>>recommendations. The group was able to reach a consensus with respect to
>>several areas and a "brainstorming" list of possibilities were forwarded to
>>Catherine, Ross and Lee for review. After receiving feedback from them,
>>David will call the group back together to continue the process. One of
>>the group's conclusions was that it did not have adequate information about
>>library operations to make the best decisions. It suggested that
>>programmatic budgeting be considered as a way to improve planning.
>>
>>
>>2. Digital Library Study Committee Report
>>
>> Ross summarized the four key points in the report:
>>
>> * Time frame: the report calls for the phasing in of the infrastructure
>>needed to support an effective digital library over a three year period.
>>While this is an arbitrary period, it is important that the library get the
>>process started.
>> * Costs: costs associated with the Library Management System (NOTIS and
>>its successor) are included because the Committee found it was difficult to
>>draw a line between digital library and the LMS infrastructures. It
>>determined that LMS costs were significantly greater than digital library
>>costs.
>> * Data: the report does not address the acquisition of digital
>>information. It assumes that selectors will acquire information in digital
>>form within existing materials funds.
>> * Senior Management Group: funding is a necessary but not sufficient
>>factor for successfully implementing a system-wide digital library.
>>Effective management is also needed. The digital library will be
>>integrated with all other library functions. It will require more routine
>>collaboration among units and departments. The key to this is a senior
>>management group which will insure that the proper coordination of
>>activities takes place.
>>
>>Alain said he would forward the report to the Provost and that he intends
>>to meet with the Deans at some point to discuss the implementation of a
>>digital library. He hopes the report will demonstrate the Library's
>>intention to implement the digital library cooperatively and cost
>>effectively and to get the support of the Provost and the Deans in this
>>endeavor.
>>
>>
>>3. Library Technology Department Reorganization--Catherine
>>
>> Catherine reviewed the changes in reporting relationships and
>>management responsibilities in LTD. LTD will focus on "production"
>>issues, e.g., the library management system, Bear Access. Staff working on
>>projects will report to the project directors and will not be part of LTD.
>>Library committees will serve to link projects with the rest of the
>>library. An example of this is the Digital Library Working Group, which
>>will work with the Culpeper project staff and provide feedback and support
>>in evaluating clients for accessing digitized documents.
>>
>>
>>
>>Edward Weissman
>>Research and Planning Librarian
>>Cornell University
>>
>>e-mail: esw3@xxxxxxxxxxx
>>voice: 607 255-5754
>>fax: 607 255-9346
>>
>>
>>
>
>john badgley
>607-255-7229
>fax 607-255-8438
>
>
john badgley
607-255-7229
fax 607-255-8438